Continuing on in our walk-through of the Provade platform, the configurability and pragmatic side of the VMS begins to shine in both simple and complex requisitions, as well as the comparison and onboarding process. It's at this point where users are likely to get past the legacy UI design elements as well as the comparatively limited benchmarking and guided navigation capabilities in some competing products. Simple requisitions can be filled out quickly and administrators can easily default fields (e.g., description, work location) based on the profile of the requisitioner. For streamlined requests from a frontline employee or hiring manager, there probably is no faster simple form-based tool out there to start the process for a new contingent hire. Yet Provade's simple form masks the deeper capability that is available for more defined requisitions as well as capturing SOW requirements for non-temporary labor basic and complex services buys.
Advanced users who expose the underlying capabilities of the VMS, for example, have the capability to provide detailed accounting distribution information in the time reporting request area of a requisition -- based on the codes that are native to an eBusiness Suite or PeopleSoft ERP GL set-up including GL units, accounts, departments, projects, asset-related information, etc. Users can also enter required competencies in the requisition and these and other factors (e.g., start-day possibilities, bill rates, previous employment at company, skills, advanced degrees) can then be analyzed by hiring managers in a side-by-side comparison with various weighting assigned to score the candidates. Potentially illegal hiring questions in different global jurisdictions can be configured and blinded as well.
When suppliers respond to requests, the system includes a fuzzy-logic component to insure that each staffing firm only responds once to a candidate, even if the candidate background is entered differently on various occasions. In fact, the system gives a percent match score based on the probability of duplicate entry. After submittal and evaluation, the onboarding process for candidates is streamlined and users can figure various mandatory or optional tasks including drug tests, background checks and badging to be carried out by different parties, including hiring managers, suppliers, IT, facilities, etc.
From requisition to onboarding, Provade presents a straight forward environment that is among the most tightly integrated into back-end ERP elements that we've observed with PeopleSoft (we still need some additional proof points to be sold that Provade has an inherent integration advantage over others with Oracle E-Business Suite). Basic configurability of the application is sufficient -- although users requiring a more tailored approach should examine whether Provade can support their need for specific user defined fields -- without requiring customization at the code level to drive basic user- or MSP-defined requests.
Stay tuned as our analysis of Provade continues.
-- Jason Busch