Spend Matters welcomes a guest post from Steve Sprague, Vice President, Marketing & Product Strategy at Invoiceware International.
Legal requirements for invoicing are constantly changing in Argentina. While they are mandatory for some industries, others are still receiving future timelines from the Argentinean tax authority Administración Federal de Ingresos Públicos (AFIP). Today organizations need to consider solutions for Type E export invoices, as well as the new regulations for domestic (Type A and Type B) invoices. It is important to note: unlike Brazil and Mexico, which have mandates for inbound invoice validation, the current laws in Argentina focus on the outbound AR invoices.
Companies in Argentina and VAT registered importers must obtain a valid digital certificate and register it for use through one of the certification channels provided by the Argentinean tax authority (AFIP). To do this, companies must first obtain a Fiscal Key or password to gain access to the AFIP web site and then link the certificate to their fiscal identification or CUIT on file with the government.
Here are the basics for Outbound Argentina e-Invoicing:
- The MOST IMPORTANT: The AFIP requires that official document numbers be issued in sequence, so if there is a problem with one particular invoice, subsequent invoices must be placed on hold until the problem is corrected. This is a huge issue for companies that process a large volume of invoices at the end of a week, end of the month, or more crucially at the end of the quarter. There are specific solutions in the marketplace that will automatically manage these sequencing issues, so ensure you evaluate this requirement in detail before you select a solution provider. By the way, most of the ERP systems in the market don't have standard solutions
- There are multiple CFD Document Types (export invoice, credit memo, debit memo, etc.)
- Organizations will need to be able to produce the CFD Summary and integrate with Argentina Tax Authority (AFIP) in real-time
- Export Invoices have the nuance that your company cannot release the truck for shipment without CAE number
- All print outs of the Invoice must contain the CAE Code and Expiration Date
Technical Requirements vary by Industry/Invoice Types. Be sure that you align with your tax advisors to understand what regime (RG ####) will be applicable to your company.
- RG 2904 – Uses Web Services "with details"
- RG 2485 – Uses Web Services without details
- Export Invoices have different web service
- Validation rules are quite strict and intricate and can change depending on the invoice type
- "Official Document Number" must be sequenced properly and web service is not elegant in handling this.
- Communications Certificate must be obtained by your organizations
While Argentina has some key similarities to Brazil and Mexico, it is important to realize that there are some key differences. Make sure you understand the tax regime (RG) that applies to your organization and the types of invoices and documents you will need. But most important, ensure you understand your invoice volumes and submittal process so you can evaluate and find a solution that will assist you with sequencing.