When it comes to gathering and documenting conflict minerals compliance, a supplier management or supplier information management (SIM) toolset can do a reliable job where A/P modules of ERP systems come up short with gathering documents, capturing sign-offs and fostering multi-tier relationships. The good news is, if your company has managed to avoid getting a proper supplier management (SM) solution for this long, your options are abound.
From the SM modules offered by the ERP vendors such as Oracle and SAP to the point solutions provided by firms like Achilles, Aravo, CVM Solutions, HICX, Hiperos, GXS (RollStream), SciQuest, Zycus and some others, buying organizations remain well-covered. We recommend going all in with an open-registration supplier management tool that covers all current and prospective suppliers.
Alternatively, an 80/20 assessment of direct suppliers, as part of a supplier onboarding process, will create greater efficiencies than trying to manage the situation with Excel spreadsheets. Remember, the vendor management tools are useful not only for data capture, but also for sharing information. Perhaps most importantly, with regards to 3T’s/G, they can also document who read which memo when, accepted which revisions of terms and provided which affidavit.
This post is based on excerpts from the MetalMiner paper: The Definitive Guide to Conflict Minerals Compliance for Manufacturers: An A–Z Guide to Conflict Minerals and Semi-Finished Metals.