Mobile Procurement and the Legacy Software User

Spend Matters welcomes this guest post from Vroozi.

It’s not enough for an organization just to realize that it’s time for a change; it takes the proper solution to make a procedural change worthwhile.

When revenues become stagnant – or begin to decline – a business may recognize that a change in their business process needs to be made. However, identifying where that change needs to occur is somewhat more difficult. Determining that the organization is due for an upgrade in technology solutions leads to a brand new set of issues.

Whether it evolved from peering out beyond its own fence or through several years of arduous frustrations with the hardware and software at its disposal, an enterprise in the Midwest recently came to the realization that its procurement technologies were badly outdated. The company’s board agreed that a procurement technology upgrade was warranted, but no one was quite sure how to go about this.

There are a slew of “cutting edge” business solutions out there that may be right for some and not right for others. Furthermore, this company, like plenty of other enterprise organizations, couldn’t just completely dump its old way of doing things overnight and still expect its procurement wheels to keep on turning. Instead, the company needed to find new solutions that could be integrated into its existing technologies.

Many of the solutions this company came across were deemed unfeasible due to its lack of interoperability – that is, its ability to operate in tandem with existing systems. Because the company wasn’t looking to abandon the systems that were already in use, the search for a new procurement solution continued … until the enterprise discovered mobile procurement.

Mobile procurement offered the company a drastically new way to manage its e-procurement operation, without forcing the company to radically revamp the infrastructure with which the procurement team had already built up a fluency using.

In fact, no additional hardware was necessary to access this Software as a Service (SaaS) solution, at all. Everyone at the organization was already presented with a Samsung smartphone; all they had to do now was download the mobile procurement platform.

Mobile procurement allowed the company to remain fully compliant with the latest OCI and taxonomy classification standards. The search engine also integrated seamlessly with the company’s existing solutions, namely the SAP SRM and SAP ERP purchasing systems via OCI standard and IBM Maximo, Oracle, PeopleSoft and NetSuite via CXML standard.

There are too many tales of company’s integrating new business solutions, only to see the process fail and the company dig itself into a deeper hole. Thanks to the reduced administrative costs, easy onboarding and the simple usability of mobile procurement, this enterprise’s procurement technology upgrade was a resounding success.

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