Mobile Procurement and the BYOD-Ready Enterprise

Spend Matters welcomes this guest post from Vroozi. 

For many companies, from small organizations and startups to larger enterprises, the bring-your-own-device (BYOD) concept makes a lot of sense for enabling a level of comfort that may lead to a more positive work/life balance, improved productivity and greater innovation, such as the promotion of spend-entrepreneurial attitudes toward modern procurement methodologies. BYOD also benefits a company’s bottom line by lowering the overhead costs associated with investing in equipment. Still, the BYOD organization needs to make sure to invest in the proper solutions for its employees’ devices to operate.

Many large enterprises look to improve operations and cut costs, but, unlike smaller companies, are too rigid to make sweeping operational infrastructure decisions very quickly. Large enterprises tend to pivot slowly, but when they do, it usually makes a significant impact.

For an established health care organization on the East Coast, the methodology of BYOD had never been explicitly put into place. The company had always invested and reinvested in its own equipment – company-owned computers, smartphones, tablets, etc. – and never really thought twice about operating in any other way. Yet, as the company found itself rapidly expanding, unoccupied devices around the office became harder to come by. Before even deciding to adopt such a policy, the company began requesting new employees intermittently log in from personal devices out of necessity.

One of the areas swiftly expanding was the organization’s procurement department. As an area of most companies that is known to embrace innovation, the chief procurement officer (CPO) came to see firsthand just how fruitful a BYOD policy could be for his department and the enterprise at large. Though the company had always operated in a closed system, the procurement department was given the green light to shift to the BYOD approach. Needing a procurement system to keep them all united, the CPO was happy to implement mobile procurement.

With mobile procurement, everyone in the department was able to stay on the same page through an efficient, streamlined process. The CPO quickly and painlessly uploaded his suppliers’ catalogs into the platform – without any help from IT personnel – and invited his staff to log in. Now, all of the company’s spending was centralized in a single, unified location.

Mobile procurement helped the department to make sound, budgeted purchasing decisions through the same organizational process they were used to – making purchase requests and having the CPO approve them – only this time, the process all took place on the same platform and could be accessed anywhere from any device.

With the evolving proliferation of devices, why would organizations waste time, money and energy managing multiple versions of enterprise applications? By choosing the right mobile procurement solution, one that’s optimized for all devices, this healthcare organization’s procurement team could log in from any computer, smartphone or tablet and see the same portal they’ve steadily become accustomed to, but optimized for the screen size of the device for which they’re accessing it.

Because the mobile procurement system adopted by the organization was able to fully integrate with existing enterprise resource planning (ERP) solutions, the company didn’t have to replace any of the existing tools they had already invested time and resources into incorporating. Instead, mobile procurement was the perfect way to complement the company’s existing solutions – and its innovative BYOD business approach.

 

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