E-Invoicing Discovery Questions: Where to Begin Jason Busch - July 29, 2015 8:07 AM | Categories: Finance, Invoicing, Technology | Tags: L2, Technology Putting in place an electronic invoicing program requires more than putting in place an e-invoicing system. Business drivers, supplier development programs, internal responsibilities, as-is/expected processes and process change and a range of other internal and external factors outside e-invoicing technology itself all should factor in the discovery process to create a set of requirements and needs specifications. In the Spend Matters paper Understanding How E-Invoicing Fits, I explore a list of questions that procurement and accounts payable (A/P) organizations should answer as a first step. From a process perspective, with a hat tip to my colleague David Gustin on Trade Financing Matters, some of the questions include: Do you currently perform a match or different set of matches when invoices are received? Matches could include a 3-way match based on invoice, purchase order (PO) and receipt notifications. How do you match invoices with POs specifically? Is there a “No PO, No Pay” program in place? Who receives invoices today? What process begins when an invoice is received? What happens when someone other than a designated person receives an invoice? Where are invoices recorded? For example, are they recorded when they arrive or on a batch basis that is daily, weekly or even monthly – or at the due date? When does the payment clock start? Upon goods receipt, invoice reception or date? How do you manage invoices from partial deliveries? Are invoices consolidated from high volume suppliers in any way? Organizations interested in these types of questions will find the Spend Matters research brief, Understanding How E-Invoicing Fits, available temporarily for free download, quite valuable both in defining an optimal program and also in explaining to peers how e-invoicing fits with procurement, A/P, treasury, supply chain and related technologies and programs. Related ArticlesDoes the Middle Market Understand how E-Invoicing Fits?Fitting the E-Invoicing, Supplier Networks Peg Into the Right Procurement HolesUnderstanding How E-Invoicing FitsTungsten and Global E-Invoicing Enablement – The Devil in the Compliance DetailsBeyond E-Invoicing Automation – Tungsten and Global ComplianceGreece should be THE Model for E-invoicing Discuss this: Cancel reply Your email address will not be published. Required fields are marked *Comment Name * Email * Website Notify me of follow-up comments by email. Notify me of new posts by email.