Accounts Payable Automation and E-Invoicing Linkages – Receiving

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Accounts payable (A/P) automation programs always begin with the setup or enrollment of existing and new suppliers. Such efforts involve gathering supplier information to capture and maintain accurate vendor file data. E-invoicing can play a major role in this effort and can in fact be the service that drives supplier setup as part of broader A/P automation programs.

The next element of A/P automation is receiving. E-invoicing can help with receiving based on pre-validations that occur before an invoice hits any type of internal buyer system.

Key activities here include:

  • Receiving invoices: These can include paper, scanned or truly electronic invoices
  • Internal opening and routing of invoices
  • Entering information to indicate the receipt of documents or the automatic entry of information tied to an invoice
  • Pre-sorting of invoices
  • Physical delivery, if applicable, of invoices or invoice information
  • Imaging where necessary

When companies put in place an A/P automation program, they often pay quite a bit of attention to the receipting process – both from current and desired state perspectives. But it matters for e-invoicing as well.

For further background on the topic, we encourage you to download the paper, Understanding How E-Invoicing Fits, from the Spend Matters research library. (Note: The paper is available for free download for a limited period of time.)

This post is based on content in the Spend Matters Perspective: Understanding How E-Invoicing Fits. Authored by Spend Matters Founder and Managing Director, Jason Busch, with input and guidance from Trade Financing Matters’ David Gustin, it provides a foundation for organizations considering or already implementing an electronic invoicing (e-invoicing) or purchase-to-pay (P2P) program.

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