Dispute, Payment and Cash Management – Exploring Accounts Payable Automation and E-Invoicing Linkages Jason Busch - August 19, 2015 6:36 AM | Categories: Accounts Payable, Invoicing, Research Download, Technology | Tags: L2, Research, Technology This article is based on content from the Spend Matters Perspective: Understanding How E-Invoicing Fits. Authored by Spend Matters Founder and Managing Director Jason Busch, with input and guidance from Trade Financing Matters’ David Gustin, it provides a foundation for organizations considering or already putting in place an electronic invoicing (e-invoicing) or purchase-to-pay (P2P) program. Dispute management is a central element of any overall accounts payable (A/P) management process or flow. The same holds true for accounts payable automation systems and programs as well as e-invoicing. This is an area where e-invoicing can shortcut manual involvement by pushing invoices back to suppliers if they fail any type of tolerance. Dispute management elements include: Identification of discrepancies such as price or quantity differences, short pay, missing or invalid PO numbers Notification of discrepancies to buyers, originators and receiving Preparing cash recovery, discounts and credit notes A/P must also contain linkages with payment and cash management processes. Or payments and cash management must meet A/P, depending on where you sit in the process or inside an organization. Here, activities include: Outsourcing check preparation costs Payment prevention if a discrepancy has been logged Full system-based visibility of all pending payments Check preparation, handling, sorting and stuffing activities Sending payments, whether paper checks or electronic, such as automated clearing house (ACH) or wire transfers Finally, we should note that some elements of e-invoicing can stand alone outside the A/P automation process. These include complex invoice workflow, matching, approvals and overall process management and the ability to electronically capture invoices from suppliers of all sizes. With or without A/P automation programs in place – and regardless of the stage of A/P maturity – e-invoicing can bring material benefits in these areas, benefiting procurement and A/P alike. Dispute management, payment management and cash management are all central components of A/P automation programs – and organizations must consider them alongside a range of other e-invoicing program configuration, linkage and management decisions as well. For further background on the topic, we encourage you to download the paper, Understanding How E-Invoicing Fits, from the Spend Matters research library. (Note: the paper is available for free download for a limited period of time). Related ArticlesE-Invoicing is About Quality at the SourceLet E-Invoicing Kill the Post Office and Save the Environment: Exploring Billentis' 2015 E-Invoicing ReportStakeholders for Big Data and P2P: Exploring Billentis 2015 E-Invoicing ReportExploring Accounts Payable Automation and E-Invoicing Linkages – Entering, Validation and MatchingExploring the Billentis 2015 E-Invoicing Report: Top Level Findings in Public Sector Trending and Adoption Discuss this: Cancel reply Your email address will not be published. Required fields are marked *Comment Name * Email * Website Notify me of follow-up comments by email. Notify me of new posts by email.