E-Invoicing Compliance, Globally: Beyond TrustWeaver’s “Seal of Approval” [PRO]

invoice mmphoto/Adobe Stock

Just about every solution provider with an e-invoicing or procure-to-pay (P2P) solution talks about compliance in the invoice-to-pay — and sometimes order-to-cash — area. Many often use language that would suggest their “unique” approach is a source of competitive advantage when it comes to complying with local government regulations. But all too often providers are referring to just having a digital signature or signing capability (often in part or in whole outsourced or certified by a third party) for the purposes of proving authenticity and certification of origin. Beyond this, there are other forms of e-invoicing compliance, such as complying with local VAT requirements and the archiving of invoices for audit purposes (e.g., the number of years varies depending on the country).

But compliance is even more nuanced than just simply checking the box on one or more of these areas for a particular country, and just having an agreement with TrustWeaver does not mean it is fully compliant for a specific transaction scenario. Depending on how tightly one wants to define compliance, it is also necessary to meet not only inter-country requirements but also intra-country (and intra-regional) requirements. This includes scenarios in countries where a submitted e-invoice requires a previous clearance by tax administrations and where part of the regulation requires that additional attachments be added to transactional documents in the invoice-to-pay process, as is the case in some Latin American and Asian countries.

This Spend Matters PRO brief explores components of what true e-invoicing compliance is — or should be. It starts by taking a look at the basics, including what TrustWeaver certification provides vendors (and their customers) with. Yet our approach is not just to address the basics, even though they are important. Rather, we take aim at the myth of vendor e-invoicing compliance that permeates the market today and what a broader definition and approach to compliance should encompass. The second installment in this brief will explore what specific steps vendors such as SAP Ariba, Coupa, Taulia, Tradeshift and others are doing beyond the norm to provide compliant solutions for trading partners.

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