Join Spend Matters, MetalMiner, Ivalua and the University of Chicago Medicine for our upcoming webinar that will outline the results of a case study on UChicagoMed's successful deployment of a cloud-contract management technology platform. Spoiler alert: It yielded major savings. Xavier Olivera of Spend Matters Mexico-Latin America will frame the discussion with the evolution of procurement software in the S2P software landscape, spend management trends in healthcare and more.
The Spend Management Category
Is your procurement function using a platform-inspired approach to transcend savings from simply spend management? If not, then now might be the time. Join Pierre Mitchell and Julien Nadaud, chief product officer at Determine, tomorrow at 10 a.m. CST for Designing the Procurement Virtual Factory — Reinventing Procurement Through a Platform. Pierre and Julien will focus on the digital requirements to support new procurement and spend approaches, as well as how technology firms are trying to cope in a brave new world.
The idea of “tail spend” doesn’t seem very complicated at first.
Run a Pareto analysis on your spend categories and suppliers to make a cutoff at, say, the 80% that represent only 20% of your spend. Your numbers will, of course, vary, but the idea is to find a way to better manage such “nuisance” low-dollar spend that doesn’t detract from your efficiency, or worse yet, from spending time managing the truly strategic spend categories more deeply.
You might think of this as the spend in the lower-left quadrant of the famous Kraljic 2x2 matrix, which describes a strategy of “purchasing management” to manage non-critical, abundant supply that can be sourced locally in a de-centralized manner for maximum efficiency. And, maybe, if you manage this nuisance spend properly, you can even extract some value from it (e.g., a “quick source” process to gain some speedy spend savings).
Sounds straightforward, right?
Well, it’s not, and I have purposefully led you astray to prove a point.
The problem is that I never really defined tail spend in the first place – and if you can’t define it or see/measure it, you can’t manage it. And herein lies the rub (and the opportunity):
Tail spend could better be described as “nuisance spend” or “tactical spend,” and is comprised of many sub-segments — not just one or two.
Let’s return to our examples above. Segmenting on a spend-per-supplier basis, like in our Pareto diagram, is by no means perfect. What about low-spend, sole-source suppliers tied to large revenue or profit? OK, well, you might then refer to the Krajlic matrix as the solution. It’s better, because it helps profile the categories into complexity vs. impact (or risk vs. reward if you view it as such), but again, these are only two variables, and do not factor in any others.
Which ones? Let’s list six of them and ask whether you’d consider the resulting spend segments as ‘tail spend,’ or at least ‘nuisance spend.'
On Jan. 27, Spend Matters published a quick post on
Coupa has a long history of out-innovating the competition, and this is not an accident. The company uses a rigorous process to identify, prioritize and implement ideas — putting the customer front and center in helping drive innovations that have the highest probability of actually being adopted.
In this Spend Matters PRO analysis, we’ll share what we’ve learned about Release 17 including expanding more on its new features and our key takeaways from them. We’ll also discuss Coupa’s general release planning, development and roll-out methodology to capture ideas that drive practical (and usable!) innovation for customers.
These are critical lessons that should not be lost on organizations evaluating Coupa in comparison to other vendors (which generally innovate more slowly), let alone any other provider developing technology to bring to market.
Worldwide Business Research and ProcureCon released their Annual CPO Study Wednesday, a survey of chief procurement officers and what they see as their challenges or priorities for this year. The report, titled “Exploring the Role of Technology in Procurement’s Strategic Transformation,” tackled topics ranging from the structure of the procurement department to the potential of automation to innovative sourcing techniques. In addition to data, the report includes excerpts from interviews with several senior procurement officers. Let’s take a look at some of the interesting findings.
There are many perspectives on Coupa. These range from those who believe that the vendor has single-handedly transformed the world of spend management by atoning for the over-customization, product and user interface sins of those that came before, to those who think that Coupa has expanded too quickly and is doomed to repeat the past mistakes of others.
Our vendor snapshot series on Coupa is not about perspectives. It aims to be the first to review Coupa’s technology and modules in the context of what they actually do today and how they are differentiated — or not — from others. Please note: Our Vendor Snapshot series was written before Coupa's acquisition of Spend360.
We have comparatively analyzed Coupa and its competitors for a range of constituents including procurement and finance organizations, for suppliers participating in supplier network ecosystems, and for consultants and systems integrators. This Spend Matters Plus analysis provides an introduction to Coupa for procurement organizations looking to understand whether they should consider adding the provider to their shortlists for consideration and competitive alternatives.
At its current rate of expansion, Coupa will cross the 500-customer threshold in the first half of 2017. There are numerous areas to which to credit its continued ascent, including a spend under management growth rate that is nearly mirroring revenue growth — a metric that shows the rapid manner in which customers are implementing and scaling Coupa implementations relative to first generation procure-to-pay (P2P) solutions. Coupa’s metrics-centric approach to measurable business value is an extension of its own culture, including an emphasis on rapid solution development based on listening to customers and creating accountability for results.
While Coupa is not an ideal fit for all procurement technology requirements, it has become the new benchmark by which other e-procurement and spend management technology suite vendors must measure themselves, or at least in comparison and differentiation. In many ways, Coupa’s recent initial public offering (IPO) represents the first of a new generation of providers assuming a leadership position in the market. From a competitive perspective, this suggests Coupa has moved from the hunter to the hunted, although its competition remains fragmented, with the exception of SAP Ariba, which it encounters most in shortlist and evaluation considerations.
This third and final installment of this Spend Matters Vendor Snapshot covering Coupa provides an objective SWOT analysis of Coupa and offers a competitive segmentation analysis and comparison. It also includes recommended shortlist candidates as alternative vendors to Coupa and offers provider selection guidance. Finally, it provides summary analysis and recommendations for companies considering Coupa. Part 1 provided an in-depth look at Coupa as a firm and its specific solutions, and Part 2 gave a detailed analysis of solution strengths and weaknesses and a review of the product’s user experience.
Coupa is gaining traction among spend management technology suite customers who want a streamlined deployment effort, a simplified user experience and the ability to capture, manage and influence indirect spend as a primary consideration as well as those businesses looking to augment purchasing with additional capabilities (e.g., invoicing) that are easy for end users. Compared with peers, intercepting users when they need to purchase something and processing spend of all types is where Coupa excels as a buying front-end for companies, which is different than just offering an e-procurement application — a key point we explore in this vendor snapshot series.
P2P is still very much a part of the Coupa experience. When it comes to corporate purchasing, Coupa focuses on delivering an “Amazon-like” experience for users. (Spend Matters would actually suggest that it delivers a better corporate buying experience than Amazon as a buying front-end, at least Amazon Business.) But as with other e-procurement providers, it brings a hidden back office component that provides procurement and finance organizations with significant compliance controls, oversight and related capabilities to manage and even guide buyers down specific paths (e.g., procuring a given item from a preferred supplier, and within budget) while making the overall buying experience almost as painless as shopping on a consumer site.
This Spend Matters PRO Vendor Snapshot explores Coupa’s product strengths and weaknesses, providing facts and expert analysis to help procurement organizations decide if they should shortlist the vendor. It also offers a critique (pros/cons) of the user interface. Later in this multi-part series we will offer a SWOT analysis, user selection guide, competitive alternatives and additional evaluation and selection considerations.
There are many perspectives on Coupa. These range from those who believe that the vendor has single-handedly transformed the world of spend management through building a truly unified suite that is 100% cloud-native, atoning for the over-customization, product and user interface sins of those that came before, to those who think that Coupa has expanded too quickly and is doomed to repeat mistakes others have made in the past. This vendor snapshot on Coupa is not about perspectives. It aims to be the first to review Coupa’s technology and modules in the context of what they actually do today and how they are differentiated — or not — from others.
The majority of technology analysts no longer prioritize reviewing procurement technology (product demonstrations, production sites, etc.) due to methodology or time constraints in evaluating vendors. The Spend Matters research team has collectively spent hundreds of hours looking at Coupa’s products and talking to partners and customers in the past 12 months. We have also comparatively analyzed Coupa and its competitors for a range of constituents including procurement and finance organizations, for suppliers participating in supplier network ecosystems, and for consultants and systems integrators.
This Spend Matters PRO Vendor Snapshot provides facts and expert analysis to help buying organizations, suppliers and partners make informed decisions on Coupa’s procure-to-pay (P2P) and broader source-to-contract capabilities, inclusive of inventory management and travel and expense (T&E). Part 1 of our analysis provides a company background and detailed solution overview, as well as a summary recommended fit suggestion for when organizations should consider Coupa in the procurement technology area. The rest of this multi-part research brief covers product strengths and weaknesses, competitor and SWOT analysis, user selection guides, insider evaluation and selection considerations.
You guys really like reading about Amazon. So much so, that when the editors of Spend Matters were discussing how to approach our end-of-the-year Best Ofs, we said, “The heck with it, let’s just give Amazon its own category.”
But on a more serious note, this year saw some pretty big headlines related to the company, whose supply chain Pierre Mitchell (Chief Research Officer at Spend Matters) called possibly the most advanced in the world. So let’s take a look at our top posts on Amazon from 2016.
An average Bollywood movie has a crew of 200 to 250 people working on it at any given time. Some of them will be involved on the creative side and others on the non-creative side. The creative costs (approximately 40%, and also known as the above-the-line costs) will be the potential non-addressable spend, which includes the script and salaries for the cast, director and technicians. Organized procurement can help bring down the non-creative spend (roughly 60%, or below-the-line costs). In this guest post, GEP's Nitin Khandelwal aims to identify the reasons for high “below-the-line” costs and propose some recommendations for bringing them down.
Spend Matters welcomes this sponsored article from Simfoni.
Vast amounts of information about suppliers, commodities and purchasing activities are now available via digital sources, both within companies and from external service providers. However, there is generally very little or no merging of these information sources with procurement analytics and management systems. If an integrated approach to all of this data and internal systems is taken, it will deliver automated, high-quality insights in the following three areas critical to any procurement function.