Building Supplier Involvement in Public Procurement – a New Spend Matters Paper

We recently published a new Spend Matters briefing paper, titled Building Supplier Involvement in Public Procurement. It is sponsored by Vortal, the leading public sector focused eProcurement solution provider. But like everything we publish, it is written from an independent and unbiased perspective – and you can download it here, free on registration.

In many contracting authorities across the European public sector, eProcurement is already widely used, whilst in others it is still in a development phase. Different countries and Authorities are also taking different approaches to how the technology is developed and implemented – see our previous paper, Implementing the eProcurement Mandate – Technology Choices and Key Decision Factors for further details on some of the key issues to be considered.

But with all authorities now needing to adopt eProcurement to satisfy EU regulations, it is vital that they think about how the market perceives their processes and systems as well as how they work from an internal perspective. It is also important, we believe, that buyers act in a proactive manner to develop a strong and dynamic supplier base.

In this paper, we look at how systems and technology can support the development of a supplier “community” as well as enable the authority to run open and competitive procurement processes. Here is a short extract from the new paper.

“However, many buyers do not consider the suppliers’ perspectives when choosing or operating eProcurement systems. If suppliers find systems unfriendly to use and buyers difficult to work with, they may choose not to bid for contracts, and the buyer will suffer from a less dynamic and capable pool of potential suppliers. Authorities also tend to be reactive rather than proactive. They simply issue tenders and hope that they will get a good response, rather than positively developing the market and a strong supplier base.

So buyers should consider matters from the supply side as well as their own. That means communicating opportunities openly and clearly; simplifying the process for suppliers to onboard and register for the eProcurement platform; providing support and training where necessary; making sure eProcurement systems are generally easy to use; running fair and transparent sourcing processes; and developing a community of suppliers, which ideally can be used by a number of contracting authorities.

The key message in this paper is the need to consider both buyers and sellers when looking at public procurement processes and technology”.

 

Follow the link to download the whole paper – Building Supplier Involvement in Public Procurement now.

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