Coronavirus and Supply Risk Management: Tips for being prepared

Are you prepared for future supply risk? Do you have a structured supply risk management approach? Given the current coronavirus headlines, you should. And here’s how to start.

Coronavirus is the quintessential example of a supply chain disruption, and its impact has been rapid and global. Given all the news about it and its effects, we have pulled together some of our best information about managing supply risk.

The headlines say it all:

• Coronavirus is plunging the global economy into its worst crisis since 2009
• U.S. Manufacturing Sector Stalls as Coronavirus Hits Supply Chains
• Shopping Malls Face Their Coronavirus Reckoning

The impacts are very real and compounded by the complexity of today’s global, inter-connected supply chains.

There are multiple resources available to use while formulating your specific response to the coronavirus outbreak. Our approach is a foundational one based on automating how you manage your supply base. Since an increasing amount of your costs are tied into external spending and suppliers, so is an increasing amount of your company’s risk that needs to be managed. The best way to go about it is with a properly implemented and adopted Supply Base Management (SBM) system.

Like the current state we are in, Supply Risk Management typically becomes a hot-button issue in the procurement world when there is an economic shock or financial crisis. By the time that happens, it’s too late. Instead, remember to use periods of relative tranquility to get ready.

If the last time your organization had a serious talk about supply risk was during the supply chain shocks of 2010, use these simple steps to “start the conversation” and get your organization ready: 5 Easy Steps to Better Supplier Management

What is Supply Risk and Supply Risk Management?

While using “anything bad” as a definition for supply risk may be concise, it doesn’t get you very far in preparation. Instead, you need to understand that there are three primary types of risk, each with its own set of causes, impacts and mitigation approaches:

• Disruption Risk: “Where’s my stuff?” Disruption risk is the one we typically think of first. A crop fails, a manufacturing plant is shut down, a shipping company unexpectedly goes out of business, etc. (Hanjin Shipping to Pay Handlers to Unload U.S.-Bound Ships). Your production line (and ability to serve your customers) is shut down and you need to react quickly.
• Brand Risk: “We’re in the newspaper? Why?” This is a risk that primarily impacts your top line and the one that can get the attention of the C-suite most quickly. Safety recalls generally fall into this category and are sure to make headlines (GM to Recall 4.3 Million Vehicles for Software-Related Airbag Defect). Quickly finding the appropriate suppliers and their information is key to managing these events.
• Price Risk: “We’re paying what?!” Least associated with supply risk but having an out-sized impact on procurement are price-risk events where something happens to cause a material impact on the prices you’re paying for key inputs. The most famous of these comes from the oil and fuel markets, but they can happen with any input. If you ever think oil prices have settled down, just wait a bit. Like now with the Saudi-Russia issue.

For each of these risks, your first challenge will be to identify who specifically in your supply chain is part of the issue. Doing so without automated information systems is nearly impossible and certainly time-consuming. However, you can’t fix a problem if you don’t know where it’s coming from.

By classifying your potential risks within this framework, you’ll be better prepared to understand, respond and, hopefully, prevent them.

Are you ready for handing risk in your supplier base?

To determine how well-prepared your organization is to manage supply risk, ask yourself the following 10 questions:

1. Do you have an established Supply Risk Management program in place today?
2. What percentage of your supply base is involved? No one? Strategic? Everyone?
3. What information do you track about your suppliers? What information do they maintain on your behalf?
4. How do you identify and quantify the risks associated with any one supplier?
5. Do you know what kinds of risk your suppliers face in their own supply chains? How are you managing for these?
6. What percentage of your supply base is at risk of bankruptcy as of today?
7. Is the risk in your supply chain concentrated in a commodity, region or industry? Which ones? How do you track and manage?
8. Do you have a contingency plan if you lose a supplier and how will you measure a new supplier's ability to meet your needs?
9. Do you have a public relations plan in case your company’s name ends up in the newspaper tomorrow? For what kind of crises? Which are most likely given your organization and industry?
10. Who within your organization is responsible for identifying, evaluating, prioritizing and mitigating supplier risk? Who are they accountable to?

How to prepare for effective supplier management?

Lastly, have an approach for addressing the different risks you’re facing. We’ve found the following framework helpful for organizing your approaches.

• Find: Discover where the problems are
• Fix: Put mitigation efforts in place now
• Follow-through: Keep at it, especially when things are quiet

While this is certainly not meant to be a comprehensive guide to managing your supply risk, we hope it serves as a helpful guide for organizing your approach.

No matter what, think about risk now before it’s upon you ...

The author Betina Nygaard is the CEO of Scanmarket, a provider of strategic e-sourcing capabilities.