Author Archives: Magnus Bergfors



About Magnus Bergfors

Magnus has been a procurement professional throughout his career with deep expertise in strategic sourcing and SRM. Before joining Spend Matters, he worked at Gartner as lead analyst and agenda manager on procurement and strategic sourcing applications. He started out in the early 2000s as direct materials procurement at AstraZeneca and worked in various procurement and strategic sourcing roles at Scandinavian Airlines, IBX, Atlas Copco Tools, Effective Sourcing AB and SAAB. He brings a Europe-centric eye to procurement technology analysis and the challenges affecting the CPO community.


5 tips on buying procurement technology (Part 3) — Find the right vendor for you

In my Spend Matters PRO series on five tips to think about before you invest in procurement technology, we covered the need to identify the root cause for why you want to invest in procurement technology, as well as why you should learn how to walk before your run, which covers tips 2 and 3. In this, the final installment of the series, we will look at the last two recommendations.

To recap, the five tips are.
1. Identify business objectives ✅
2. Don’t try to do everything at once ✅
3. Focus on the basics first ✅
4. Select a solution and vendor that meets your requirements 5. Review and redesign processes, and perhaps even your organization, as part of the preparation and implementation

So, by now, you have identified the business objectives to why you need and want to invest in new procurement technology. You have also prioritized these objectives and planned out how to approach the implementation. Now the next step is to find the right solution(s) and implement them. So how do you do that? By having completed these first steps it becomes easier. But you still need to make sure that you find the right supplier that meets your requirements and make sure you are not led astray by vendor marketing. After that, you need to make sure the solution gets implemented properly.

5 tips on buying procurement technology (Part 2) — Learn to walk before you run

In my Spend Matters PRO series on five tips to think about before you invest in procurement technology, we covered the need to identify the root cause for why you want to invest in procurement technology. In this installment, we will look at the next two recommendations.

To recap the five tips are:

1. Identify business objectives
2. Don’t try to do everything at once
3. Focus on the basics first
4. Select a solution and vendor that meets your requirements
5. Review and redesign processes, and perhaps even your organization, as part of the preparation and implementation

In today’s complex, confusing market it is important to identify your business’ key needs, as discussed in the previous post. However, you also need to decide in which order to invest in and implement your new solution across departments or functions. This is obviously less of an issue if you are investing in a single solution or module. But, even in this case, it might make sense to start small, with a single business unit or country, if the change in process or way of doing business is significant.

It’s also important to make sure the basics are addressed before looking at some of the more advanced features that vendors like to market.

You might be thinking: “But I haven’t even invested in anything yet?!?”

Well, if you don’t consider these points before you do invest, you are more than likely to over-invest, both in the number of modules in the near term but likely also in the number of licenses (or allowed spend, whatever metric the vendor prices their solutions in). So let’s look at this in more detail.

5 tips: So, why do you want to invest in procurement technology? (Part 1)

The procurement technology market has grown increasingly complex over the last several years, with specialist providers competing with broader suites. In my first post for Spend Matters, over on the UK/Europe, site I provided five recommendations to consider before investing in procurement technology

Companies need to make sure to find the right solution and vendor for them and make sure to get the best value out of the investment.

These recommendations are:

* Identify business objectives
* Don’t try to do everything at once
* Focus on the basics first
* Select a solution and vendor that meets your requirements
* Review and redesign processes, and perhaps even your organization, as part of preparation and implementation

In the coming weeks I will dive into these in more detail for this Spend Matters PRO series.